ARTICLE VII. COMMITTEES

The titles, structure, and duties of district standing committees shall be those defined by International Board of Trustees and set forth in appropriate documents of Kiwanis International. Each standing committee shall at all times cooperate with the appropriate committee of Kiwanis International and promote programs suggested by the Committee among clubs of the district. Subject to the approval of the District Board of Trustees, special committees may be appointed by the Governor and shall perform such duties as may be defined by their creation. All committee members shall be subject to removal by the Governor. The annual district convention shall be held at such place and date, between March 15 and September 15, as shall be mutually agreed upon by the District Board of Trustees and the International Board of Trustees, except that no convention shall be held within the period of thirty (30) days prior to, during, or thirty (30) days following the Convention of Kiwanis International. In determining the location of an annual convention, the District Board of Trustees may be guided and advised by the majority vote of the qualified delegates present and voting at an annual convention. An invitation from any chartered club for holding an annual convention in its city shall be delivered in writing to the District Secretary. Special conventions of the district shall be called by the Governor upon the request of a majority of the chartered clubs "in good standing," or upon the request of three-fourth (3/4) of the members of the District Board of Trustees. The District Secretary shall mail to each chartered club and to the Executive Director of Kiwanis International an official call to the annual convention at least sixty (60) days prior to the date of the convention, and an official call for any special convention at least thirty (30) days prior to the date of such convention. The District Board of Trustees shall have full supervision and management of all conventions. For each convention, the Governor shall appoint a Committee on Credentials and a Committee on Elections, each to consist of at least three (3) members. All members of the Committee on Elections shall be delegates or delegates-at-large. At any convention, each chartered club "in good standing" in the district shall be entitled to seat up to three (3) delegates. Two (2) of the delegates should be the club president and president-designate. To assure proper representation, each chartered club may choose up to three (3) alternate delegates. Official delegates of a newly organized Kiwanis club shall be granted full privileges at district conventions if the charter has been issued by Kiwanis International, whether or not it has been formally presented to such club. The delegates and their alternates shall be active, privileged or senior members in good standing of the chartered clubs they represent and shall be elected by such clubs not less than thirty (30) days prior to the date of the annual convention or less than fifteen (15) days prior to the date of any special convention. Their election shall be evidenced by a certificate to the District Secretary duly authenticated by the president and secretary of the club. Should any chartered club fail to certify the election of its delegates and alternates, then the Committee on Credentials shall have the right to determine the seating of the delegates or alternates for such chartered club. The Board of Trustees, Past District Secretaries, Past Governors, and Past Lt. Governors of the district who are active, privileged or senior members of a Kiwanis Club of the district shall be delegates-at-large to all District conventions.Each accredited delegate and delegate-at-large present shall be entitled to vote on each question submitted to any convention. There shall be no voting by proxy or absentee ballot. A delegate or delegate-at-large to be accredited must be certified according to the provision of these bylaws and must have paid a convention registration fee, if such is required. The District Board of Trustees shall establish a uniform convention registration fee to be paid by all persons attending any convention of the district. The proceeds derived from such registration fee shall be expended solely upon approval of the Board. The convention may propose, discuss, and adopt resolutions, and recommend matters or concerns to Kiwanis International. The convention shall also consider and act upon matters submitted to it by Kiwanis International. In the absence of the Governor (or acting Governor) from any convention of the district, the District Board of Trustees shall designate the Governor-Elect, the Immediate Past Governor, or a Lieutenant Governor to act as chairman. A quorum at any district convention shall comprise the official delegates present and must represent not less than one-third (1/3) of the total number of clubs within the district. Within thirty (30) days after any convention, the District Secretary shall prepare a written report, as approved by the Governor, providing a synopsis of the action taken, and shall transmit a copy thereof to the Executive Director of Kiwanis International. A copy of the report sent shall be sent to the Secretary of each chartered club within the district or be published in the next district bulletin.In the event that in any year the District Board of Trustees shall determine by resolution that there exists a condition of emergency in the district that compels cancellation of the annual district convention, the Board shall then establish procedures to transact any and all business that would normally be transacted by and at such convention. The preference will be to call a council meeting to be held during the period provided for the district conventions. Such council shall be comprised of the Board and other persons having the status of delegates-at-large to all district conventions.

Section 1.

T he titles, structure, and duties of district standing committees shall be those defined by International Board of Trustees and set forth in appropriate documents of Kiwanis International.

 

Kansas District Bylaws, Page 5

Section 2.

Each standing committee shall at all times cooperate with the appropriate committee of Kiwanis International and promote programs suggested by the Committee among clubs of the district.

Section 3.

Subject to the approval of the District Board of Trustees, special committees may be appointed by the Governor and shall perform such duties as may be defined by their creation.

Section 4.

All committee members shall be subject to removal by the Governor.

ARTICLE VIII. CONVENTIONS

Section 1.

The annual district convention shall be held at such place and date, between March 15 and September 15, as shall be mutually agreed upon by the District Board of Trustees and the International Board of Trustees, except that no convention shall be held within the period of thirty (30) days prior to, during, or thirty (30) days following the Convention of Kiwanis International. In determining the location of an annual convention, the District Board of Trustees may be guided and advised by the majority vote of the qualified delegates present and voting at an annual convention.

Section 2.

An invitation from any chartered club for holding an annual convention in its city shall be delivered in writing to the District Secretary.

Section 3.

Special conventions of the district shall be called by the Governor upon the request of a majority of the chartered clubs "in good standing," or upon the request of three-fourth (3/4) of the members of the District Board of Trustees.

Section 4.

The District Secretary shall mail to each chartered club and to the Executive Director of Kiwanis International an official call to the annual convention at least sixty (60) days prior to the date of the convention, and an official call for any special convention at least thirty (30) days prior to the date of such convention. The District Board of Trustees shall have full supervision and management of all conventions.

Section 5.

For each convention, the Governor shall appoint a Committee on Credentials and a Committee on Elections, each to consist of at least three (3) members. All members of the Committee on Elections shall be delegates or delegates-at-large.

Section 6.

A t any convention, each chartered club "in good standing" in the district shall be entitled to seat up to three (3) delegates. Two (2) of the delegates should be the club president and president-designate. To assure proper representation, each chartered club may choose up to three (3) alternate delegates.

Section 7.

Official delegates of a newly organized Kiwanis club shall be granted full privileges at district conventions if the charter has been issued by Kiwanis International, whether or not it has been formally presented to such club.

Section 8.

The delegates and their alternates shall be active, privileged or senior members in good standing of the chartered clubs they represent and shall be elected by such clubs not less than thirty (30) days prior to the date of the annual convention or less than fifteen (15) days prior to the date of any special convention. Their election shall be evidenced by a certificate to the District Secretary duly authenticated by the president and secretary of the club. Should any chartered club fail to certify the election of its delegates and alternates, then the Committee on Credentials shall have the right to determine the seating of the delegates or alternates for such chartered club.

Section 9.

The Board of Trustees, Past District Secretaries, Past Governors, and Past Lt. Governors of the district who are active, privileged or senior members of a Kiwanis Club of the district shall be delegates-at-large to all District conventions.

Kansas District Bylaws, Page 6

Section 10.

E ach accredited delegate and delegate-at-large present shall be entitled to vote on each question submitted to any convention. There shall be no voting by proxy or absentee ballot. A delegate or delegate-at-large to be accredited must be certified according to the provision of these bylaws and must have paid a convention registration fee, if such is required.

Section 11.

The District Board of Trustees shall establish a uniform convention registration fee to be paid by all persons attending any convention of the district. The proceeds derived from such registration fee shall be expended solely upon approval of the Board.

Section 12.

The convention may propose, discuss, and adopt resolutions, and recommend matters or concerns to Kiwanis International. The convention shall also consider and act upon matters submitted to it by Kiwanis International.

Section 13.

In the absence of the Governor (or acting Governor) from any convention of the district, the District Board of Trustees shall designate the Governor-Elect, the Immediate Past Governor, or a Lieutenant Governor to act as chairman.

Section 14.

A quorum at any district convention shall comprise the official delegates present and must represent not less than one-third (1/3) of the total number of clubs within the district.

Section 15.

Within thirty (30) days after any convention, the District Secretary shall prepare a written report, as approved by the Governor, providing a synopsis of the action taken, and shall transmit a copy thereof to the Executive Director of Kiwanis International. A copy of the report sent shall be sent to the Secretary of each chartered club within the district or be published in the next district bulletin.

Section 16.

I n the event that in any year the District Board of Trustees shall determine by resolution that there exists a condition of emergency in the district that compels cancellation of the annual district convention, the Board shall then establish procedures to transact any and all business that would normally be transacted by and at such convention. The preference will be to call a council meeting to be held during the period provided for the district conventions. Such council shall be comprised of the Board and other persons having the status of delegates-at-large to all district conventions.